Hamlets Lettings - Tenants

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Tenants Letting Guide

General Information

A.The majority of agreements will be for a six months minimum period and will be an Assured Shorthold Tenancy agreement. When you sign for this period both you and the landlord are tied for this length of time and notice has to be given from either side to end ie. you can give one months notice at the end of the fifth month to vacate at the end of the six months, or if the property is available you can choose to stay longer with mutual agreement. The landlord can give you two months notice to leave at the end of the initial six months from the end of the fourth month should should possession be required .

B. Once intention to apply confirmed we require- within 24 hours -your administration and reference fee and Personal Information Form. We then email you the credit application link to be completed in FULL online– one for each person being referenced. Viewings continue until all information and fees received. Even though they may not be referenced we do require full names of all occupants, with next of kin etc as per our Personal Information form.

C. In addition to the application form we also require proof of residency for each tenant ie. utility bill with name and address, plus proof of identity which is usually a Passport or photo driving licence and any work/study/residency visas where relevant. All can be scanned initially but we will need to see original documents prior to moving in. It can hold things up if not sent at the start of the application process.

D. Tenants are required to have insurance cover for accidental damage to landlord’s contents and recommend strongly that you also take cover for your own contents at the same time. Hamlets require confirmation prior to commencement of tenancy – it can be any provider as long as relevant cover is included.

E. Deposits are held in a recognised scheme. In cases of joint tenancies a nominated “lead” name is required for us to complete the Deposit Protection documentation. We are also required to enter the name of any other person who may be relevant to the deposit ie Guarantor, person who paid deposit (other than named tenants) and also we require another known address. For this Hamlets use next of kin information as given on Personal Information Form.

F. We have to follow the Right To Rent procedure and in some cases further personal information and verification may be required – see page on further fee.

Please feel free to ring the office to clarify any point if required. We must emphasise that ALL parties concerned should read and understand ALL documentation especially where first language may not be English. Take independent advice if required.

To Proceed

Application fee can only be returned to a prospective tenant who does not take a tenancy under the following conditions:

Reference fee will not be returned:

Additional Fees

Additional tenants reference £50.00 per person inc VAT

Right to Rent – there may be additional fees incurred in carrying out relevant checks – specific to each application.

We do not charge for:

For any further fees which may apply during or after your tenancy please read further information.

Before key release the following is required

A statement of this amount will be given and usually emailed.

Please ensure that all parties have read and understood the information given

To comply with regulations from The Housing Act 2004 we have to inform you that your deposit will be held under a tenancy deposit scheme. Should there be a dispute at the end of your tenancy the disputed amount will be dealt with according to the specific scheme regulations. The deposit is held against any dilapidations and cannot be used for other purposes ie final rent

Tenants Insurance Cover

Why should I have this cover?

As a tenant your own personal possessions will be at risk, from fire, storm, water damage and theft whilst occupying your rented property. You may also suffer loss or accidental damage to your possessions whilst away from home.

As per your tenancy agreement you are responsible for accidental damage to the landlords fixtures and fittings and contents.

What cover do I need?

We advise that your cover should protect your possessions, as well as including accidental damage cover for the landlords fixtures, fittings and contents both in and out of the property.

Relevant protection will provide you with peace of mind

Brief summary of cover which you should look for in any insurance policy – check out any insurance broker/cover for exact details as the amount of personal possessions each individual will have will differ:

Loss or damage to your contents and personal possessions in your home caused by (for example):


Damage which is deemed to be your responsibility to the landlords fixtures, fittings contents such as:

Accidental damage to carpets, sanitary ware, windows – any damage to anything belonging to the landlord which is your fault.


It is a condition of your tenancy agreement that insurance cover protects the items as described as belonging to the landlord. You should confirm with Hamlets that you have adequate insurance cover before the commencement of a tenancy.

The staff at Hamlets are not qualified insurance brokers – please take advice from a relevant authority should you have any queries.Hamlets are not covered by the financial services authority FSA to give out insurance advice but we advise checking out comparison sites online

Please be aware that there may be other fees to pay during your tenancy or after - as follows

The above will only apply to tenants who do not fulfil the obligations of their tenancy

Other fees which may apply and then follow with:

NB. all fees/charges are reviewed on annual basis
VAT is currently 20%

Personal Information Form

Tenant 1

Tenant 2

The following can be scanned for convenience initially:

  • Placement letter from University and Visa where required
  • Where possible utility/other bill with name and current address
  • Passport copy can be emailed but original passport required in office for verification prior to commencement of tenancy

Fields marked with an * are required.

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Hamlets Lettings

134 Knighthorpe Road Loughborough LE11 5JU

01509 266151

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